PROCUREMENT DESCRIPTION

The subject -matter of this procurement is long-term storage boxes, envelopes and enclosures suitable for the needs of Museovirasto / The Finnish Heritage Agency (“Procurement unit”).

PROCUREMENT SUB-AREAS

The subject -matter of this procurement is divided into two separate sub-areas (sections):

1) Boxes for long-term storage of photographic material

2) Protective envelopes, enclosures and sheets for photographic materials

The tenderer may provide its tender for both of the sub-areas or, alternatively, select only one of them.

FRAMEWORK ARRANGEMENT

A framework arrangement with two sub-areas shall be established as a result of this procurement. The selection criterion of the greatest economic advantageousness is the lowest price. On the basis of comparison, the Procurement unit selects three (3) best service providers for each of the two sub-areas of the framework arrangement, unless there are less than three (3) eligible tenderers or adequate tenders.

The contract period is two (2) years and begins approximately 1.10.2026. In addition, the Procurement unit reserves the right to two (2) option periods of one (1) year each.

The terms and conditions of the framework arrangement shall be followed in all relationships between the Procurement unit and the selected tenderer. Individual orders based on the framework arrangement can only be made during the validity period of the procurement contract.

The tenderer must take into account that individual orders are made with a schedule decided by the Procurement unit. Therefore, the orders may not be evenly distributed over the contract period.

Individual orders within the framework arrangement are placed in accordance with the ranking determined based on the scores of the tendering process. This means that the Procurement unit places orders primarily from the tenderer who has received the best scores in the competition in that sub-area. If the first-placed tenderer is unable to deliver the order in question, the Procurement unit places the order from the second-placed tenderer. If the tenderer ranked second is also unable to deliver the order in question, the Procurement unit places the order from the tenderer ranked third. Procurement unit may also select tenderer based on a simplified competitive tendering process when deems it necessary